International Container Shipping and the Export Process from India

A Complete Guide to International Container Shipping and the Export Process

Ever wondered how products get from one country to another? It's all thanks to international container shipping! In simple words, it's like sending big boxes filled with things on massive ships. This blog is for you to understand and guide the container export process in Simple terms. Whether you're new to this or already know a bit, we'll break down the steps, papers, and things to think about when sending goods worldwide. Let's make global shipping as easy as sending a postcard!

How Things Get Shipped from India: A Simple Guide to the International Shipping Process and Who's Involved:'

Sending things from India to other countries involves different people doing different jobs. Let's look at who's involved:

1. Buyer (importer): The person who wants to buy something. They figure out what they need, find the best place to get it from anywhere in the world, and then order it.

2. Seller (exporter): The person who sells things. They either make or get the products the buyer wants.

3. Banks: It involves foreign currencies in varying ways and plays the roles of bankers, trade contract negotiators, and guardians of the products and paperwork.

4. Insurance Company: It gives a guarantee to both parties while the things are being moved if products get damaged or lost.

5. Freight Forwarders: These are like agents who coordinate with all participants involved and make sure things go smoothly for the buyer and the seller.

6. Customs House Agents (CHA): They help the buyer and the seller get permission from the customs people to move things in and out of countries.

7. Shipping Company:  Company that owns and operates ships to deliver goods across different countries.

8. Customs: People who have authority check and approve the flow of goods leaving and entering different countries.

9. Port Authorities: The approval to load the commodities onto the ship is granted by the port authorities of the exporting country. Clearance for the products to enter the country of import is granted by the port authorities of the importing country.

10. Intermodal Transport Providers: Providers of road and rail transportation are also crucial to the shipping process. They make it easier for commodities to travel from a factory or warehouse to a port of loading and from a port of destination to their ultimate destination.

So, different people work together to make sure things get from India to other countries without any problems!

International shipping Process

Here's a brief overview of the step-by-step guide to the international shipping process.

Choose the Freight Forwarder:

The crucial step is finalizing the freight forwarder or carrier that best aligns with specific requirements. Whether opting for a traditional or digital freight forwarder , factors such as rates, network strength, and support should guide the decision-making process.

Request Freight Quotes:

The next step involves requesting freight quotes. Essential details such as the shipping date, port of origin, port of destination, commodity and packing details, and the type of freight must be shared with all relevant freight forwarders. This information allows for the generation of accurate quotes. Alternatively, businesses can leverage digital freight forwarders, like those specialized in citrus freight, for an automated process.

Preparing Necessary Documents:

After selecting the freight forwarder, the focus shifts to preparing essential documents, including:

Confirm Shipment Details:

Prior to shipping, it is imperative to double-check and confirm all shipment details. Verification of the origin of the shipment, Bill of Lading (B/L) number, container details, and references ensures accuracy.

Raise Booking Request/Delivery Order to the Carrier:

With all details confirmed, the next step involves booking the selected freight provider. Updating the freight forwarder with specifics such as origin and destination dates, places, and container types is crucial. Subsequently, the freight forwarder submits the booking to the shipping line after payment completion.

Track shipment activities:

Upon receiving a booking confirmation from the freight forwarder, initiate the tracking process for your shipment. Certain forwarders provide online tracking capabilities, allowing real-time monitoring. This not only includes tracking features but also extends to online management functionalities, incorporating aspects such as invoice, document, and contract organization. Utilizing such comprehensive tools ensures greater visibility and control over your shipment throughout its journey.

Shipment Passes through Customs at the Port of Entry:

Customs evaluates the shipment to ensure compliance with regulations. A smooth passage is granted if all requirements are met; otherwise, the shipment is held until issues are resolved.

Reimburse the bill for customs duties and taxes:

Following the assessment of duties and taxes by customs, the associated bill is presented by the forwarder and requires direct payment. It's essential to note that some forwarders may not accept payment through checks or bank transfers. Additionally, in cases where inspection services are requested, the corresponding charges will be invoiced directly to you. Timely settling of duties, taxes, and associated charges is vital for a seamless customs clearance process for your shipment.

Receive the Shipment:

Once all processes are completed successfully, the shipment is received upon arrival at the destination port. For citrus freight companies, tracking services and delivery coordination should ensure a seamless final delivery process.

Choosing the right freight forwarder , preparing necessary documents, confirming shipment details, and staying on top of tracking and customs processes are key components in achieving a successful and hassle-free logistics operation.

Challenges faced during International Container Shipping

The international container shipping and export process is not without its challenges. Here are some common hurdles faced during the shipping.

Customs Hassles:

Navigating the rules in both exporting and importing countries can be tricky. Ensuring accurate paperwork is crucial to avoiding customs delays.

Logistics Challenges:

Coordinating goods through different transportation modes presents challenges. Disruptions can lead to delays in the shipping process.

Packing Concerns:

Properly packing commodities is vital to preventing damage. Inadequate packaging can result in financial losses.

Risk of Damage or Loss:

International shipping involves handovers and various transport modes, increasing the risk of damage or loss.

Currency and Payment Complexity:

Dealing with multiple currencies and international payments introduces financial complexities and risks.

Communication Hurdles:

Effective communication among stakeholders is essential to prevent disruptions in the shipping process.

Regulatory Changes Impact:

Changes in trade policies and regulations can significantly impact international shipping.

Environmental Challenges:

Increasing environmental awareness adds complexity to shipping, requiring adherence to sustainability standards.


In short, international shipping is a complex process with challenges at every turn. From dealing with customs to managing logistics, each step requires careful handling. Success in this journey comes from working together and adapting to changing rules. Even though it's not easy, businesses can do well globally by making smart decisions and caring for the environment.

Partnering with a reliable citrus freight forwarding helps businesses involved in international trade. We play a vital role in navigating supply chain complexities, ensuring on-time deliveries, and complying with regulations.