For your first export, ensure you have the necessary documents to legally send goods from your country. Obtain government licenses and permits, register with trade authorities, and follow regulations for your goods. Prepare essential documents like invoices and packing lists, and understand the customs rules of the destination country. Experienced freight forwarders can simplify this process.
Mandatory requirements to start exporting perishable products
- EC document
- GSTIN document
- AD code document
- APEDA (Subject to requirement)
- FSSAI (Subject to requirement)
Process to start Port Registration
Step 1: Port Registration
Port registration for export involves signing up with the port authority to ship your perishable agricultural goods. This requires detailed information about your business and goods, as well as following local rules and port requirements. This process facilitates smoother logistics, eases customs clearance, and ensures proper handling of your shipments at the port.
Things covered under port registration service:
- AD code registration
- ICEGATE registration
- Duty drawback registration ( optional)
Mandatory requirement to start port registration:
- Class-3 Digital Signature
- Mobile Number (which one registered on GST portal & DGFT portal)
- Mail id (which one registered on GST portal & DGFT portal)
Documents required for port registration
The list of documents mentioned below depends on the type of export company you choose to start.
| LLP, PVT LTD & LTD Firm | Partnership Firm | Sole Proprietor |
|---|---|---|
| Pan Card (Authorization person) | Pan Card (Authorization person) | Pan Card (Authorization person) |
| Aadhar Card (Authorization person) | Aadhar Card (Authorization person) | Aadhar Card |
| IEC Certificate | IEC Certificate | IEC Certificate |
| Board Authorization Certificate (sample will be provided) | Partners Authorization Certificate (sample will be provided) | Bank Annexure - A (sample will be provided) |
| Bank Annexure - A (sample will be provided) | Bank Annexure - A (sample will be provided) | GST Certificate |
| GST Certificate | GST Certificate | Canceled Cheque |
| Pan Card of Firm | Pan Card of Firm | |
| Authorization's person pan card (Note : Name are mentioned on GST Certificate and Bank Letter) | Authorization's person pan card (Note : Name are mentioned on GST Certificate and Bank Letter) | |
| Canceled Cheque | Canceled Cheque |
Click here to Book your port registration
Step 2: Port KYC
If you are exporting from a major port for the first time, it is necessary to undergo Port KYC, which is a compulsory procedure. It's a procedure where your company is registered in the port authority database for their KYC purpose. Failure to comply with this requirement may result in difficulties with clearance.
Under this process the authorized CHA registers your company with port & also creates a dummy shipping bill at the POD, if the dummy shipping bill comes successfully , the account at port gets KYC approved. Hence a capable CHA is mandatory to get the activity done at the port.
Mandatory requirements for Port KYC
- IEC Registration with ICEGATE
- AD Registration
- Apeda Registration
Documents required for port KYC
- Pan Card (Authorization person)
- Aadhar Card (Authorization person)
- IEC Certificate
- GST Copy
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Conclusion
In conclusion, starting to export goods for the first time can be challenging but also very rewarding. By following a detailed export documentation checklist and completing all necessary registrations with the right authorities, businesses can make the process easier and more manageable. Having the correct documents ensures that you follow international trade rules, which helps with smooth transactions and deliveries. This builds trust and keeps customers happy. As new exporters get used to these important steps, they set themselves up for long-term success in international trade. Remember, careful preparation and attention to detail are crucial for tapping into the global market's huge potential.